Help your co-working tenants book the right room and monetize the process. Trade Shows & Events. Increase trade show ROI by digitizing the client invitation and reception process. Healthcare Institutions. Office and consultation rooms scheduling system for clinics and hospitals. Start your free trial now. EventBoard is the room scheduling software specifically designed for Mac users. The software is built on cloud management platform. The key features of this software include facilities usage analytics, quick reserve events, welcome screens and title cards, real-time updates, event check-in, and mesh networking. From simplified space and event scheduling, to complex workplace optimization, EMS Software connects your people, tools and technology in a single platform to power your modern, dynamic workspace. EMS Software has the most integration capabilities in the industry. Scheduling software enables easy scheduling, single-touch rescheduling and the ability to confirm service orders with customers. Centralized information. Organizations where the workforce is spread across multiple locations often have problems with communicating job schedules to employees.
“Scheduling is my favorite thing!” said no one, ever. Whether it’s for desks and rooms at your coworking space, or for meetings or events, booking time and space is usually much more complicated than it needs to be. Here are 15 tools that take the pain out of scheduling events and meetings for your coworking space.
Bonus tip: the first step to managing your coworking space is making sure you’re not spending all your time checking in guests, finding who they’re there to see, and tracking down errant hosts who might be in meetings, at lunch, or just plain AWOL. Using a visitor management system for coworking like The Receptionist will take on that hassle for you, giving you back the time to do what you need to do to help your space grow.
Desks and Rooms Schedule Management for Coworking
Skedda is an online booking and scheduling software for coworking spaces. It’s also used extensively at sports clubs and other types of businesses. The two main draws: it’s super easy and it has incredible customer service (according to the reviews). It’s also well-priced. A paid subscription starts at $5/month, but smaller spaces can probably get by just fine with the free option.
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OfficeRnD is a full-service software platform built to empower coworking space managers. Its tools run the gamut from CRM, member billing, contracts, and of course, scheduling and booking rooms. The space management feature allows you to set up specific pricing and cancellation rules unique to your coworking space.
Cobot is a simple coworking space management software. The best feature is the self-service booking calendar that integrates with the invoicing system to automatically charge members based on their usage of space, equipment, and so on.
Nexudus is a full-service coworking management application. It was designed for bigger spaces and has more features than the others on this list, like multiple integrations, a real-time room availability app, and reporting.
YArooms is a conference room booking software. The clincher here is the easy-to-use iPhone app. As part of the package, you also get the YArooms Door app, which you can download onto a tablet mounted at the conference room door for real-time availability and booking.
7. Google Calendar
Yes, Google Calendar. Granted, it is not the tool for booking desks, but it’s a fantastic way to schedule meetings and events. You can automatically email attendees with details and any changes. And, unlike many applications, you can share your Google Calendar even with people who don’t use the tool themselves.Here are a few things you probably didn’t know you could do with Google Calendar:
- Get a daily email of your agenda
- Embed it on your website
- Create a link where people can schedule appointments with you
Learn more about these and other tips and tricks at PCMag: 14 Google Calendar Tricks You’re Probably Not Using
Vyte makes scheduling meetings a cinch by automating the tedious process of finding out when everyone is available. You pick a few possible meeting times and the app sends them to the group, finds the time that works, and then syncs with everyone’s calendar. They have a few different pricing levels with different features, but the app can be very helpful for those who are managing lots of schedules.
9. HubSpot Meetings
HubSpot Meetings is a part of the HubSpot Sales suite and helps save time booking meetings by letting others pick free time that you determine on your calendar, then integrating those meetings with Google Calendar, Office 365 Calendar, and HubSpot CRM. Perhaps its greatest strength is its integration with the HubSpot CRM and other HubSpot Sales tools like automated sequences and templates. Together, you can automate most of your usual daily sales tasks and track it all in your CRM.
Doodle is great for scheduling meetings and events with random groups of people. Unlike almost every software, everywhere, you can use the tool without having to create an account. It only does one thing, but it does it well.
11. When is Good
Like Doodle, When is Good automates the process of finding a meeting time and doesn’t require a login. Simple, easy, effective. A bit less refined than some of its competitors, When is Good solves a simple scheduling problem with an easy to use tool.
For getting your event out onto the global radar, there’s really no better tool than Eventbrite. You create fun events, people search for fun events, and the word out gets out. Simple as that!
Splash calls itself an “experience management software.” Its event planning features include website creation, integrated email marketing, low-fee ticket-selling, and RSVP collection — everything you need to create not just an event, but an experience.
For planning member events, check out Teamup. This application lets you easily create and share a group calendar. There are several pricing tiers, but the basic free option allows you to have unlimited users on up to 8 sub-calendars, which is probably enough for most coworking spaces.
Coworking Room Scheduling and Space Management
Making sure that the room scheduling and desk booking process is just one part of managing coworking spaces, and these tools are just a few that we found help with the process. As a coworking space manager, making the workday stress-free for your members and their guests is your number one priority. Interested in learning more about visitor management and how it can help improve the coworking experience for you and your members? Download our complete guide to visitor management for coworking spaces by filling out the form below!
Happy members, happy guests, happy you. Download our guide, “How To Implement a Visitor Management System At Your Coworking Space,” below to help you create a radical guest experience for your coworking space!
Overlapping booking might be a very serious problem you have to deal with if you have a large number of rooms and you are not using any of the room scheduling software. Room scheduling software is basically developed for users like you to manage and schedule the bookings of your rooms very easily and avoid overlapping of the rooms. Following is the list of some of the best-picked room scheduling software ready for you to download and use.
YArooms is a web based booking software package that makes it easy for you to manage rooms and resources. The software also allows you to book rooms anywhere, even if it is in a different time zone or location. You can also have grouped user base to give different rights to a different group of users. The software is available as paid version, but you can have a 14-days trial period with all supported features.
Skedda is beautiful software designed to simplify your task of scheduling rooms. The long list of features includes booking calendar with drag and drop functionality, online booking, fully customizable, user management, online payment system, mobile friendly interface. The online booking option lets users log in through Facebook or Google account, and book rooms in just a few clicks. You can group user base to set your own pricing rules for each group.
Best Free Scheduling Software
Meeting Room Booking System
MRBS is software for multi-site booking of meeting rooms. Although the software is basically designed to just book rooms, MRBS can also be used to book any resource, computers, and planes, whatever you want. The software is available for Windows and Linux platform. The software is available for free download and use.
Meeting Room Display for Android
Meeting Room Display 4 is the room scheduling software specifically designed for Android platform users. Renaming files in windows 10. The software synchronizes fully with MS Exchange and Google apps giving you the flexibility to book rooms from any device at any location. The key features of the software include Email calendar integration, Meeting overview, Quick book, Room check in and full kiosk mode. You get centralized administrative rights with the web based control.
Smartway2 for Windows
Smartway2 is the room scheduling software specifically designed for Windows platform users. Smartway2 will always keep you informed about your reservations with its real-time notifications utility. The software is fully integrated with MS Outlook giving you features such as real-time integration, booking room from anywhere, interactive email messages and complex recurring bookings. You can have a free trial of the software before purchasing it.
EventBoard for Mac
EventBoard is the room scheduling software specifically designed for Mac users. The software is built on cloud management platform. The key features of this software include facilities usage analytics, quick reserve events, welcome screens and title cards, real-time updates, event check-in, and mesh networking. The software integrates full Google’s calendar, MS Exchange and any other that you will feel comfortable with.
RoomZilla – Most Popular Software
Room Scheduling Software For Mac Windows 10
Roomzilla is the most popular software in room scheduling category. the pricing includes provision for onsite iPad display to provide real-time access to reservation and availability information. The key features of the software include reserve from anywhere from any device, and display the current status of resources with onsite iPad. The software is priced attractively with the features it offers. You can try for 1 month for free before going for paid version. You can also see Free Task Scheduler
How to Install Room Scheduling Software?
Many of the room scheduling software listed above offer a setup file, allowing an easy installation of the software. Few of the software in this category are web-based, giving you access from anywhere with just one requirement of internet connectivity. Room scheduling software is basically designed to help you schedule rooms for meeting or any other purpose without fear of overlapping meetings in the same rooms. You can also see Event Management Software
While some software in this category offers free service for the basic need of scheduling rooms, the number of rooms that can be scheduled gets limited for the free version. If you are looking for fully featured software with a large number of supported rooms, the paid ones are for you. Each software offering some unique feature over others, it’s the question of personal preferences for selecting one of the best software listed here.