Group Email Software For Mac


Emailing is probably the activity we do the most on our computers. Even if you don't work on a computer during the day, you probably sit down in front of it to check your inbox at the end of the day. If the Mail app that comes with your Mac doesn't provide the features you need, you're in luck. There are dozens of great email apps in the Mac App Store. I've tested many of them and these are my favorites. Each one has a little something special that makes it unique.

Best Bulk Email Software. Here is the curated list of mass emailing software for you to select the one for your use. The bulk email tools are: 1. This hassle-free bulk email sender software to send bulk emails is an excellent choice for small businesses. Office for business Office 365 Small Business Outlook 2016 for Mac Office 2016 for Mac Outlook for Mac 2011 More. Less A contact list, also known as a distribution group, is a grouping of email addresses collected under one name. Opensense delivers beautiful email signatures, on every device-including mobile & all platforms; it works with Office365 and G-Suite and with marketing automation and sales platforms such as Adobe Marketo, Pardot, Eloqua, Microsoft Dynamics, Salesforce, and HubSpot as well as corporate email to automatically add consistent, branded signatures along with marketing banners to every email to. Ordinary email programs don't cut it when you need to send messages to a long list of people. Here's what web-based group email services can do for your company or organization. Select the All On My Mac group and click the plus-sign (+) button at the bottom of the page to add a group. (You needn't put anything in this group if you don't want to.) The Edit Distribution.

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Polymail for Mac has a fantastic interface with cute buttons everywhere so you don't have to think about what to do next. It actually looks like it belongs on a mobile device, except that you click the buttons instead of tapping them.

There is a fourth section that appears whenever you select an email, which displays all of the past correspondences you've had with that particular contact or group of contacts. It's great for quickly tracking down something you've talked about in the past.

You can set up new mail with a pre-made template, send calendar invites, get notifications when someone has read your email, and schedule an email to be sent at a later time.

You can also write or respond to emails with rich text formatting. So, if you want to change the font, add bold lettering, bullet point a section, or just slap an emoji in there, it's all available right from the toolbar at the top of your new email. The only thing it's missing is Touch Bar support, which would really make this app shine.

Polymail can be used for free, but you'll need to sign up for a subscription if you want all of the awesome features that make Polymail stand out, like read notifications, send later, and messaging templates. You can add these features for as low as $10 per month. If you are a heavy email user and these features entice you, give the free trial a run to see if it's worth your money.

If you want your computer email experience to look and feel more like a mobile experience, with big, easy-to-find action buttons, Polymail is the one for you.


Spark has this 'Smart Inbox' feature that separates mail into categories: Personal, Notifications, Newsletters, Pinned, and Seen. That is, any email that is from someone in your contacts or otherwise looks like a personal email will be filtered to the top of the inbox list. Below that, in a separate section, emails that look like alerts from companies you deal with, like your gas company or Amazon, that include some kind of alert or notification. Below that, you'll see a section called 'Newsletters' which is exactly that. Below that, there are emails you've flagged or tagged as important in some way. Lastly, emails you've seen, but haven't moved to another folder.

Spark also allows you to snooze an email and come back to take care of it at a later time. This is invaluable when you regularly get emails that you need to respond to but don't have time for until the end of the day. I use it all of the time.

It also has gesture-based actions for getting to inbox zero. You can swipe to the right or left to delete, archive, pin, or, mark an email as unread.

And it has Touch Bar support, which I love.

Spark is best for people that like to have their inbox organized before they go through and move emails to new folders, address them, or delete them entirely. If that sounds appealing to you, try Spark.

Kiwi for Gmail

If you have one or more Gmail accounts, you should consider switching to Kiwi. This all-in-one triumph brings the look and feel of Gmail for the web to the desktop in the form of an app. With the service's unique Focus Filtered Inbox, you can view your messages based on Date, Importance, Unread, Attachments, and Starred. In doing so, you can prioritize your emails in real-time.

Perhaps the best reason to use Kiwi for Gmail is its G Suite integration. Thanks to the app, you now get to experience Google Docs, Sheets, and Slides, as windowed desktop applications. Kiwi is available for Mac and Windows.


New on our list for 2020, Postbox has been designed for professionals, but anyone with more than one email account should continue using it. Available for Mac and Windows, Postbox works with any IMAP or POP account, including Gmail, iCloud, Office 365, and more.

Postbox offers one of the fastest email search engines available, which is ideally suited when you need to find files, images, and other attachments. With the app's built-in Quick Bar, you can move a message, copy a message, switch folders, tag a message, Gmail label a message, or switch folders with just a few keystrokes.

Looking for more? Postbox comes with 24 (counting) themes, and much more.

Your favorite?

What's going to be your next email client for Mac?

Updated February 2020: Guide updated to reflect price changes and more.

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Mail User Guide

You can send a message to one or more people, or to a group email address, and show or hide their email addresses. If you have multiple email addresses, you can choose which address to send your messages from and even an address for receiving replies.

Send to individual email addresses

In the Mail app on your Mac, do one of the following:

  • In an address field (such as To or Cc) of your message, type names or email addresses.

    As you type, Mail shows addresses that you previously used in Mail or that it finds in the Contacts app. If you’re connected to network servers—say at work or school—it also shows addresses found on those servers.

  • Click an address field, then click the Add button that appears. Click a contact in the list, then click the email address.

Send to group email addresses

If you use groups in the Contacts app—say for a book club or cycling team—you can send messages to your groups.

  1. In the Mail app on your Mac, choose Mail > Preferences, click Composing, then deselect “When sending to a group, show all member addresses.”

  2. In an address field (such as To or Cc) of your message, type a group name.

    If you decide you want to use individual contacts instead of the group—maybe you want to omit a few people—click the arrow next to the group name, then choose Expand Group.

Tip: If someone in a group has multiple email addresses, you can choose which one to always use when you email the group. See Change addresses for contacts in a group.

Hide email addresses using Bcc

You can help protect the privacy of your recipients by sending your message so that recipients see “Undisclosed-recipients” in the To field, instead of each other’s email addresses.

  1. In the Mail app on your Mac, make sure the Bcc (Blind carbon copy) field is shown in the message window.

    If you don’t see the field, click the Header Fields button in the toolbar of the message window, then choose Bcc Address Field.

  2. Type your recipients’ addresses in the Bcc field.

    You can leave the To field blank.

Set your From email address

If you set up email aliases or use several email accounts, you can choose which address to use when you send your messages.

  1. In the Mail app on your Mac, move the pointer over the From field in your message.

  2. Click the pop-up menu that appears, then choose an email address.

If you want to use the same From address for all your messages, choose Mail > Preferences, click Composing, click the “Send new messages from” pop-up menu, then choose an email account. Or choose instead to have Mail automatically select the best address, based on the email address of the first recipient in your message, as well as the currently selected mailbox and message.

Set your Reply To email address

You can specify the address where you want to receive replies to your message.

  1. In the Mail app on your Mac, click the Header Fields button in the toolbar of the message window.

  2. Choose Reply-To Address Field, then enter the address where you want to receive replies to your message.

You can drag addresses between address fields and messages.

Some mail servers won’t send a message if even just one address is incorrect. Try to remove or correct invalid addresses, then send the message again.

You can import email addresses from other email apps into the Contacts app, to make the addresses available in Mail. See Import contacts.

See alsoAvoid using the wrong email addresses in Mail on MacWrite and send emails in Mail on MacUse Smart Addresses in Mail on MacDelete email addresses in Mail on MacCreate and use email signatures in Mail on Mac
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