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May 06, 2014  9. Many organizations are adopting a BYOD (bring your own device) policy to allow users on-the go access to Google Apps. For security and control, use the Admin Console to approve, block, wipe, or disable devices and prohibit third-party apps from gaining access to your domain. After your initial rollout, offer users continued Google Apps. Feb 14, 2014  This overview will guide you through the settings available in the Admin Console to manage your Google Apps account. If you need help please contact us. Aug 11, 2014  Can I install apps on my Mac without admin rights? Posted on August 11, 2014 by vonnie — 1 Comment ↓ Whether your IT department locked down your Mac or you grabbed one from eBay that the seller forgot to “clean up”, you may encounter a big problem when trying to install software as a non-admin. Google is rolling out a new Admin console for managing your organization’s Enterprise services. These can include Google Apps as well as other Enterprise products like Maps Coordinate or Chrome devices. You can do everything you did before with your classic console, only now, your new console has a cleaner look, is easier to navigate, and you.

As of February 2015, FlashPanel is now BetterCloud for Google Apps. The items in this post reflect the product as it existed at the date of publication. Subscribe by submitting your email in the form at the top of this page for the latest content.

This is an ongoing series on Google+, where we post one tip per day for Google Apps administrators. Follow +BetterCloud to receive the daily tip, and check back for the full roundup.

1. Onboarding a new user? Fill in their profile, add them to the appropriate Org. Unit and Groups, and set their email signature using BetterCloud’s provisioning workflow.

2. Come up with a naming convention for creating new groups, [email protected] or [email protected], for example, to help users know exactly who they are emailing.

3. Create a secondary calendar listing organization holidays and share it with all users on your domain so everyone knows which days the office is closed.

4. Not sure when your users last reset their own passwords? Force a password change on the next sign in for everyone in your domain (or just certain Org. Units or users), then set a policy to require a reset every few months.

5. Need to clean up group memberships? Run the canned “All Groups and Their Members” report to export a list, then use BetterCloud to add or remove members.

6. Design and apply a custom email signature to all of your users for a consistent brand presence. Bonus: add social media links and promote upcoming events for even more exposure.

7. Often underutilized, Org. Units are the key to easier user management and turning Google services on or off. The three recommended configurations are by 1. department 2. location or 3. access level to Google Apps.

8. Want your domain to be on the cutting edge of new Google Apps features and updates? Switch from scheduled to rapid release in the Google Admin Console and users will have immediate access to new features.

9. Many organizations are adopting a BYOD (bring your own device) policy to allow users on-the go access to Google Apps. For security and control, use the Admin Console to approve, block, wipe, or disable devices and prohibit third-party apps from gaining access to your domain.

10. After your initial rollout, offer users continued Google Apps training to facilitate long-term adoption and success. Consider holding a monthly lunch and learn or encouraging users to subscribe to Google Gooru for free daily tips and training videos.

11. The average enterprise Google Apps for Business domain has 4,971 publicly shared documents. Use BetterCloud’s Drive Explorer to filter by Exposure > All Public Docs to find and correct those on your domain.

12. Curious which applications and extensions end users have installed and authenticated on your domain? Use Apps Explorer to approve or revoke access.

13. Use Google Sites to make an intranet for your organization, as a place to host training materials and resources. Then, use BetterCloud to audit Sites and make sure the intranet is only shared within the domain.

14. Does your entire IT team have super administrator access? For increased security, create individualized admin roles using BetterCloud’s access control feature. Restrict admin rights to essential areas of your domain, and even scope access further by Org. Unit.

15. In order to be immediately notified of suspicious activity on your domain, set up account activity alerts within the Google Admin Console. Receive an email each time an unusual event is detected, then log in to investigate and take action.

16. Still using a spreadsheet to manage external contacts? Upload contacts to BetterCloud, determine which users to share them with using tags, and sync contacts seamlessly with mobile devices and Google Contacts.

17. Curious which users are forwarding their email to a personal account or how many Docs are exposed publicly across your entire domain’s Drive? Use BetterCloud’s canned reports and reports builder to view this information and more.

18. Glad that your users are utilizing Google+ but spending too much time policing posts for inappropriate content? Using BetterCloud, build policies to determine how Google+ posts can be shared and what content they can contain.

19. Check the dashboard to see how many user accounts are suspended on your domain, then delete dormant accounts and recycle their licenses for new users.

20. Need a listing of all users and the groups they belong to? Follow these steps to generate a custom “All Users and their Groups” report.

21. Has one of your users ever left for vacation without setting up an out of office responder? Apply an auto-reply on their behalf so contacts can know when to expect a response.

22. Want to know which documents are shared publicly or externally, potentially leaking important data on the web. Schedule the “Docs Exposed Publicly” canned report to run every day or week, and determine which documents need to be brought back into compliance through BetterCloud.

23. Turn on user profile editing to allow end users to edit their own profile and the specific fields they are able to change, such as adding a new cell phone number or secondary email address.

Best file renaming software mac download. 24. Promoting an upcoming event or blog post? Add a link in your users’ email signatures for more publicity.

25. Make an access control for the manager of each department so they can keep up with administrative tasks, such as group membership and title changes.

26. Create email aliases on your users’ behalf so everyone can receive emails sent to their first name or a nickname–especially helpful for giving out an email address over the phone.

27. How many users are super administrators on your domain? Run the “Super Admin” Report, then evaluate and adjust those users’ level of access.

28. New hire? Navigate to the user profile of a team member in a similar role, then use the shortcut to “copy all groups to another user” to get the new user up to speed quickly.

29. Do your users keep receiving annoying spam messages? Push out a domain-wide filter to send those right to trash.

30. Can’t figure out how to do something in BetterCloud? Use in-app chat (in the bottom right of the application) and our support team will walk you through it.

31. Find out who–outside your organization–is sharing documents with your users by looking at “Externally Owned Docs.” Take action if you see patterns, such as a number of documents owned by a competitor.

32. Looking for a contact management solution? Share groups of contacts (such as vendors or contractors) with certain users via tags and make email addresses and phone numbers readily available.

33. Encourage users to take advantage BetterCloud’s end user view–especially helpful for looking up who belongs to a group before sending a message to everyone.

34. Don’t miss any important emails due to recent holidays–as an alternative to an OOO responder, set up an email pairing and delegate into a user’s inbox.

35. Overwhelmed by all of the steps involved in properly deleting a user’s account? Reset their password, set an auto-reply, transfer documents, calendars, groups, and more using our organized deprovisioning workflow.

36. Using Google Sites for client projects or class assignments? BetterCloud’s Sites Explorer allows you to view all sites on your domain and adjust the owner, collaborators, and sharing settings, ensuring that no sensitive information is accidentally public on the web.

37. Suspect suspicious activity on a user’s account? Set up an email monitor to discreetly receive a copy of all incoming and outgoing messages, as well as on the record chats.

38. Need to make several adjustments to Google Group memberships and access settings? Export your groups directory to a spreadsheet using BetterCloud and make changes in bulk, saving time and clicks.

39. Join our new help center community to ask questions and suggest new features to the BetterCloud support & product teams!

40. Curious why some users are nearing storage capacity? Check Drive Explorer to see how many photos, videos, and PDFs users are uploading.

Warning: Admin Settings API will be deprecated soon.

The G Suite Admin Settings API allows administrators of G Suite domains to retrieve and change the settings of their domains in the form of Google Data API feeds.

These domain settings include many of the features available in the G Suite Admin console. Example uses of this API include creating a custom control panel or integrating G Suite domains into an existing legacy environment.

The Admin Settings API implements the Google Data API protocol. The Google Data API conforms to the Atom Publishing Protocol (AtomPub) publishing and editing model. The AtomPub HTTP requests use the Representational Set Transfer (RESTful) design approach to web services. For more information, see the Google Data Developer's Guide.

Audience

This document is intended for developers who want to write client applications that can modify and retrieve information about G Suite domains. It provides examples of the basic Admin Settings API interactions using raw XML and HTTP.

This document assumes that you understand the general ideas behind the Google Data API protocol, and that you are familiar with the G Suite Admin console. For more information about the Admin console, see Use your Admin console.

Getting Started

Creating an account

The G Suite Admin Settings API is enabled for G Suite accounts. Sign up for a G Suite account for testing purposes. The Admin Settings service uses Google Accounts, so if you already have an account on a G Suite domain, you're all set.

Note: Configure your domain settings using the Admin Settings API and use the Email Settings API to configure your users' email settings.

About the Admin Settings feed types

The Admin Settings API allows you to manage these categories of domain settings:

Single Sign-On settings

SAML-based Single Sign-On (SSO) allows users to use the same login and password for both G Suite hosted services as well as other services you may be hosting within your organization. Specifically when using SSO, a hosted web application, such as G Suite, redirects users to your organization's identity provider to authenticate users when they log in. For detailed information, see Understanding SAML-based SSO for G Suite.
Configuring SSO involves entering the necessary information for the G Suite service to communicate with the identity provider that stores your users' login information, as well as setting up the links users should be sent to for logging in, logging out, and for changing their passwords. The Admin Settings API allows you to update and retrieve these settings programmatically. Google uses your generated public key to verify this SSO request with your identity provider and that the private key SAML response was not modified during the network transmission.
For a short API specific summary of using the SSO settings, get your public key certificate from your identity provider, register the public key with Google, and set up your SAML-based SSO query settings. For error messages, see Troubleshooting SSO:

  • Generate your keys -- With your identity provider, generate a set of public and private keys using either the DSA or RSA algorithms. The public key is in an X.509 formatted certificate. For more information about SAML-based Single Sign-On signing keys, see Generating Keys and Certificates for G Suite Single Sign-On Service.
  • Register with Google -- Use the API's Single Sign-On settings to register your public key certificate with Google.
  • Set up your SSO settings -- Use the API's Single Sign-On settings to configure the settings used to communication with the domain's identity provider's servers.
Note: For protocols that don't use a web-based log in flow, such as some POP/IMAP email clients, users log in directly with their G Suite user name and password.
Gateway and routing settings

This feed lets domain administrators control routing of email for their domains.

The email routing operations allow administrators to specify the domain-level email routing settings. This is similar to the email routing functionality of the Admin console's Gmail settings. For more information, see Email routing and email routing feature's dual delivery configuration.

Sample of an Admin Settings API XML request and response

This document provides code examples of basic Admin Settings API requests and responses using raw XML and HTTP. This domain default language example shows the full XML and HTTP syntax for a request and response entry's body which is common to each operation:

To change domain's outbound email gateway setting, send an HTTP PUT to the gateway feed URL:

The domain default language PUT request AtomPub entry XML is:

Except for the operation-specific properties and values, the atom:property elements represents a single key-value pair containing information about a property that you wish to retrieve or update. These are common to all Admin Settings API request bodies.

The domain default language response entry element returns the smartHost and smtpMode properties along with the XML syntax common to all Admin Settings API response bodies:

Google Apps Admin Console Find Mac Addewss Of Tablets

Managing Single Sign-On settings

The G Suite Single Sign-On feature (SSO) lets users log on to multiple services while only having to enter a login and password once. This password is stored by the domain's identity provider, not by G Suite. For more information, see the Help Center's SSO page. The following sections demonstrate the XML format used for Single Sign-On settings.

Retrieving Single Sign-On settings

To retrieve Single Sign-On settings, send an HTTP GET to the SSO general feed URL, and include an Authorization header as described in Authenticating to the Admin Settings service. And, for error messages, see Troubleshooting SSO:

This operation has no parameters in the request body.

A successful response returns an HTTP 200 OK status code, along with an AtomPub feed with the domain's SSO settings.

The GET response XML returns the samlSignonUri, samlLogoutUri, changePasswordUri, enableSSO, ssoWhitelist, and useDomainSpecificIssuer properties:

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The properties include:

samlSignonUri
The identity provider's URL where G Suite sends the SAML request for user authentication.
samlLogoutUri
The address that users will be sent to when they log out of the web application.
changePasswordUri
The address that users will be sent to when they want to change their SSO password for the web application.
enableSSO
Enables SAML-based SSO for this domain. If you have previously configured SSO settings, and you have subsequently set enableSSO to enableSSO=false, the settings you have previously entered are still saved.
ssoWhitelist
A ssoWhitelist is a network mask IP address in Classless Inter-Domain Routing (CIDR) format. The ssoWhitelist determines which users log in using SSO and which users log in using the G Suite account authentication page. If no masks are specified, all users will log in using SSO. For more information, see How do network masks work.
useDomainSpecificIssuer
A domain specific issuer can be used in the SAML request to the identity provider. Though not necessary for most SSO deployments, this feature is useful in large companies using a single identity provider to authenticate an entire organization with multiple subdomains. Giving the specific domain issuer determines which subdomain to associate with the request. For more information, see How does the Issuer element in the SAML request work?

If your request fails for some reason, a different status code is returned. For more information about the Google Data API status codes, see HTTP status codes.

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Updating Single Sign-On settings

To update a domain's SSO settings, first retrieve the SSO settings using the Retrieving Single Sign-On settings operation, modify it, and then send a PUT request to the SSO feed URL. Be sure the <id> value is in your updated entry exactly matches the <id> of the existing entry. Include an Authorization header as described in Authenticating to the Admin Settings service. And, for error messages, see Troubleshooting SSO.

When updating Single Sign-On settings, send an HTTP PUT to the SSO general feed URL:

The XML body of the PUT request is:

A successful response returns an HTTP 200 OK status code, along with an AtomPub feed with the SSO settings.

The PUT response XML is:

If your request fails for some reason, a different status code is returned. For more information about the Google Data API status codes, see HTTP status codes.

Retrieving the Single Sign-On signing key

To retrieve the Single Sign-On signing key, send an HTTP GET to the SSO signing key feed URL, and include an Authorization header as described in Authenticating to the Admin Settings service. And, for error messages, see Troubleshooting SSO:

This operation has no parameters in the request body.

A successful response returns an HTTP 200 OK status code, along with an AtomPub feed with the signing key.

The GET response XML returns the signingKey property:

If your request fails for some reason, a different status code is returned. For more information about the Google Data API status codes, see HTTP status codes.

Updating the Single Sign-On signing key

To update a domain's SSO signing key, first retrieve the signing key using the Retrieving Single Sign-On signing key operation, modify it, and then send a PUT request to the SSO signing key feed URL. Be sure the <id> value is in your updated entry exactly matches the <id> of the existing entry. For more information about SAML-based Single Sign-On signing keys, see Generating Keys and Certificates for G Suite Single Sign-On Service.

When updating Single Sign-On signing key, send an HTTP PUT to the SSO signing key feed URL:

The PUT request XML is:

Note: The signingKey property is required for this request.

Managing email gateway and routing

The outbound email gateway section shows how the API supports the outbound routing of mail from users in your domain. The email routing section shows how to route messages to another mail server.

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Retrieving outbound email gateway settings

To retrieve outbound email gateway settings, send an HTTP GET to the gateway feed URL, and include an Authorization header as described in Authenticating to the Admin Settings service:

This operation has no parameters in the request body.

Note: You must have an eligible G Suite edition to use the G Suite outbound gateway feature.

A successful response returns an HTTP 200 OK status code, along with an AtomPub feed with the email gateway status information.

The GET response returns the smartHost and smtpMode properties. For more information about these properties, see Updating outbound email gateway settings.

An example of a possible response is:

If your request fails for some reason, a different status code is returned. For more information about the Google Data API status codes, see HTTP status codes.

Updating outbound email gateway settings

To update a domain's outbound email gateway setting, send an HTTP PUT request to the gateway feed URL:

Note: You must have an eligible G Suite edition to use the G Suite outbound gateway feature.

The PUT request XML is:

The request properties are:

smartHost
Either the IP address or hostname of your SMTP server. G Suite routes outgoing mail to this server.
smtpMode
The default value is SMTP. Another value, SMTP_TLS, secures a connection with TLS when delivering the message.
Note: Follow your mail transfer agent's instructions for configuring relayed email sent from G Suite.

A successful response returns an HTTP 200 OK status code, along with the AtomPub feed with the email gateway settings status.

Note: Send an email from G Suite to a user outside your domain to verify the outbound mail sent through your gateway is working after your changes.

If your request fails for some reason, a different status code is returned. For more information about the Google Data API status codes, see HTTP status codes.

Managing email routing settings

First, create an XML request:

The request properties are:

routeDestination

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This destination is the hostname or IP address of the SMTP-In mail server where the email is being routed. The hostname or IP address must resolve for Google. For more details on resolving mail host names, see Pilot G Suite with email routing.
routeRewriteTo
If true, the message's SMTP envelope's to: field is changed to the destination hostname ([email protected]'s hostname), and the message is delivered to this user address on the destination mail server. If false, the email is delivered to the original message's to: email address ([email protected] hostname) on the destination mail server. This is similar to the Admin console's 'Change SMTP envelope' setting. For more information, see Domain settings for email routing.
routeEnabled
If true, the email routing functionality is enabled. If false, the functionality is disabled.
bounceNotifications
If true, G Suite is enabled to send bounce notifications to the sender when a delivery fails.
accountHandling

This setting determines how different types of users in the domain are affected by email routing:

  • allAccounts -- Deliver all email to this destination.
  • provisionedAccounts -- Deliver mail to this destination if the user exists in G Suite.
  • unknownAccounts -- Deliver mail to this destination if the user does not exist in G Suite.This is similar to the Admin console's 'Delivery email for' setting. For more information about prerequisites and how to use mail routing, see Domain settings for email routing.~To publish this request, send an HTTP POST to the email routing feed URL, and include an Authorization header as described in Authenticating to the Admin Settings service:

https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/emailrouting

A successful response returns an HTTP 200 OK status code, along with an AtomPub feed with the archive information.

If your request fails for some reason, a different status code is returned. For more information about the Google Data API status codes, see HTTP status codes.

Endpoints sunset on Oct 31, 2018

We deprecated the following endpoints as part of this announcement.They were sunset on October 31, 2018 and are no longer available.

  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/general/defaultLanguage
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/general/organizationName
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/general/currentNumberOfUsers
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/general/maximumNumberOfUsers
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/accountInformation/supportPIN
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/accountInformation/customerPIN
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/accountInformation/adminSecondaryEmail
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/accountInformation/edition
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/accountInformation/creationTime
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/accountInformation/countryCode
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/appearance/customLogo
  • https://apps-apis.google.com/a/feeds/domain/2.0/{domainName}/verification/mx
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